Student Visa and Permit - New Application

It is compulsory for all foreign students to obtain a student visa and related permit prior to studying at our University. The following are the visa/permit components that is compulsory to be acquired at different timing:

 

PRIOR ARRIVAL:

VITAS (Visa Ijin Tinggal Terbatas / Limited Stay Visa)

 

AFTER ARRIVAL / DURING STUDY PERIOD:

  • KITAS (Kartu Ijin Tinggal Terbatas / Limited Stay Permit - for study) - conversion of VITAS; must be renewed every 1 or 2 years (depends on the visa period granted by the Immigration)
  • Study Permit Recommendation Letter - must be renewed every 1 or 2 years (depending on the granted period)
 
BEFORE DEPARTURE / UPON STUDY COMPLETION OR WITHDRAWAL OR DISMISSAL:
  • EPO (Exit Permit Only) - one time process

 


INBOUND EXCHANGE / STUDY ABROAD STUDENT

If you are attending UPH under exchange agreement or study abroad student, please refer to this link.

 

FULL TIME INTERNATIONAL STUDENT / INTERNSHIP

If you are an international students with foreign nationality (of all majors including ITC, study abroad student), you must be accepted and pay the admission fee first in order to apply for Study Permit and Student Visa (KITAS).

 

IMPORTANT! Please note that the earliest visa application for new students attending the Odd Semester (August) will be processed in May (same year). Visa application's request before that will be suspended until then.

 

Students who already own a KITAS from the previous sponsor (i.e. College/High School, Parent's Company, etc.) must change the KITAS Sponsor into UPH's Sponsored. To change the KITAS sponsor, basically student will need to apply for EPO (Exit Permit Only) and leave Indonesia within 7 days after the EPO issuance date. This means that student must go through the whole KITAS process from the beginning again (which then also requires student to travel overseas again for collecting the visa). 

 

There is a way to save the cost of travelling overseas twice, but this can only be done if there is at least 3 months time before the class begin. Here is what the student would need to do to avoid double travelling cost:

  1. Do the normal process explained in the table below (point number 1 to 5)
  2. Inform the visa agent/broker where you would collect the visa when the Telex is issued. The visa (VITAS) can  only be collected at the Indonesian Embassy (KBRI) overseas. 
  3. Wait until your Telex is approved and issued, and then apply for EPO (Exit Permit Only) at the Immigration. EPO process takes 2-3 working days.
  4. Do NOT leave Indonesia BEFORE your EPO is issued. Plan your departure carefully as you will have to leave Indonesia within 7 days after the EPO is issued.
  5. Once your Telex is issued and sent to you via email, you may collect your visa (VITAS) at the Indonesian Embassy (KBRI) or Indonesian General Consulate. Then follow the rest of the procedure.

 

FULL PROCESS AND STANDARD PROCEDURE FOR OBTAINING KITAS:

KEY PROCESS

PROCEDURES (PRE-ARRIVAL)

1

Documents Submission

 

 Upon acceptance, student must first complete the:

 

This form must be typed, handwritten form will be DENIED.

Below are the required documents for processing the visa. Student must send the following documents (no. 1 to 8) via e-mail to UPH International Office (international@uph.edu) should they decided to do the process through the University.

 

In the case where the student is already in Indonesia and decided to process the visa on their own or using their own broker/agent, student will still need to process the Study Permit and obtain the Sponsor Letter from UPH International Office.

 

  1. Application Form for Student Visa & Permit
  2. Scanned Passport (front page only, NO stamped pages needed) in COLOR (minimum validity of 18 months for 6 or 12 months visa application; and minimum of 30 months validity for 24 months visa application)
  3. Color Photograph in RED background with size of 3cm x 4cm (6 pieces)
  4. Medical Statement (issued by doctor from hospital/clinic)
  5. Copy of latest Official Academic Transcript / Diploma
  6. Statement Letter
  7. Copy of Official Bank Statement or Savings Account Records (must have a Bahasa Indonesia or English translation) with minimum balance of USD 1,500 or equivalent. - NEW Regulation from the Immigration as of 28 November 2016.
  8. Financial Statement (NOT required for Scholarship Student, as a substitute, scholarship recipient student must submit the copy of Scholarship Contract)
  9. Acceptance Letter / Offering Letter from UPH Admission - only applicable for new student. (Existing student must submit “Surat Keterangan Mahasiswa Aktif” issued by Academic Bureau Administration-ADAK at Building A, 3rd Floor)
  10. Proof of Tuition Fee Payment (bank’s / ATM's receipt) - Only applicable for new student.
 
 

2

Payment

&

Verification

 

Upon receiving the Acceptance Letter, student should begin the process of applying for the Study Permit and Student Visa. By law, any foreigner who study in Indonesia must obtain VITAS & KITAS- Visa Ijin Tinggal Terbatas (Limited Stay Permit), as well as Study Permit which process should be initiated prior to arrival at Indonesia (explained further in section "Visa Information" below).

 

 

The visa process can be assisted by a qualified Visa Agent. Visa and permit handling fee / agent service fee usually needs to be paid in advance. The whole process for getting the visa (VITAS) may take up to 4 weeks, therefore we advise you to settle the visa payment at the soonest.

 

 

IMPORTANT: For students who use the recommended agent from UPH, the amount and payment details will be notified via email. And your visa will be processed once the visa payment is verified. Student must submit the bank’s payment copy receipt (via email) for verification purpose.

 

Please do inform the agent/broker (if any) where you would like to collect the visa. The visa has to be collected at an Indonesian Embassy / KBRI overseas.

 

3

Study Permit Online Application

 

After visa payment is complete and verified, UPH International Office will assist student with the Study Permit process by completing an online application and uploading student’s files (only complete documents will be uploaded) at KEMRISTEKDIKTI – Kementrian Riset Teknologi dan Pendidikan Tinggi Republik Indonesia (Ministry of Higher Education) onlineportal.

 

4

Study Permit Process & Issuance

 

By default, every once a week on Monday, KEMRISTEK-DIKTI will hold a Clearing House (CH) Meeting which will be attended byrelevant government officials to evaluate, and review the visa/permit application of any foreign students in Indonesia.

 

 

At the CH Meeting, the KEMRISTEK-DIKTI will either approve/denied the Study Permit application. If approved, the Study Permit will be issued in approximately 2-3 weeks.

 

 

UPH International Office will then collect the Study Permit document at the KEMRISTEK-DIKTI Office Building in Jakarta and notify the student to collect the Study Permit. Student should make a copy of the Study Permit and submit it to the Academic Bureau Administration (Biro ADAK) – Building A, 3rd Floor.

 

NOTE:

- Generally, the Study Permit application and issuance process takes approximately 4 (active) weeks. Should there be any long weekends / public holiday in the month calendar; the process may take longer than 4 weeks.

- Study Permit must be submitted to ADAK in order to allow students to join the mid-test and final examination.

 

5

Telex Process at the Immigration

 

After the Study Permit is issued, the next process will take place at the Immigration. The process normally takes approximately 7 working days if there is no issue occured during the process.

 

Starting from April 2017, Telex Visa application can only be processed via online and an institution is only allowed to have a single account that can be opened at one device at a time. The process for uploading documents must go through UPH International Office, and therefore student and its agencies must not request for a new login account to the Immigration as it would cause unnecessary delay and issue for the Telex process.

 

Student should have their own Visa Agent/Consultant to assist with the process of follow-up to the Immigration after the upload process is completed by UPH International Office, as well as assist student with the visa payment through the national bank appointed by the Immigration (i.e. Bank BRI - Bank Raykat Indonesia).

 

Once the online application is approved and the payment is received, the Immigration will send a Telex (Visa Approval) and sent to UPH International Office via email. The scanned copy of the Telex will be forwarded to the student by email and it must be printed out in order to collect the visa at the Embassy.

 

6

Visa (VITAS) Collection

Upon telex issuance, Student should contact the Embassy to arrange the visa collection.

 

Upon collecting the visa, student is required to submit the copy of telex and passport, also complete a form at the designated embassy overseas. An amount of fee* will be charged by the embassy and normally it takes from 3 to 5 working days before visa can be collected.

 

*the fee for 1-year VITAS is USD 105, and 2 years VITAS costs USD 180.

7

Arrival in Indonesia

&

Report to Immigration

 

Once you have the visa (VITAS), you may then start to purchase the flight ticket and plan your departure.

 

We strongly advise you to arrive at Jakarta before travelling or going to other parts of Indonesia. The reason is because you must report to the Immigration within 7 days upon arrival. To do this, you must submit your Passport  to the Immigration through International Office.

 

IMPORTANT: Consequences of late report to the Immigration will result in overstay penalty (IDR 300,000/late day).

 

8

E-KITAS Biometric

 

Within 5 to 7 working days after report to the Immigration, you will be notified to go visit the Immigration Office to have a brief interview, photograph and finger-print taken.

 

9

E-KITAS Issuance

In about 1 week later, the Immigration will issue an E-KITAS (Electronic Limited Stay Permit) & Limited Stay Permit Stamp on your passport.

 

Make sure you bring your E-KITAS at all times. Should you lose the E-KITAS paper, please contact your agent/Immigration to re-print your E-KITAS.

*

E-KITAS & Study Permit Renewal*

 

E-KITAS and Study Permit are valid either for 6 months, 12 months or 24 months, depending on the validity period granted by the Ministry of Higher Education and The Immigration. 

 

IMPORTANT!

Students are responsible to ensure that the E-KITAS & Study Permit are renewed in time (before the expiration date). The renewal process shall be initiated at least 3 months prior to the expiration date. Please note that the E-KITAS can only be renewed and cannot be extended. 

 

For the complete renewal process and procedure, CLICK HERE.

 

**

EPO**

 

Prior to leaving Indonesia permanently due to the following reasons, students must apply for the EPO (Exit Permit Only) at least 2 weeks before the departure date:

 

  • Completion of Study
  • Return to home country for good
  • Dismissed / Dropped Out (DO)
  • Withdrawal / Resignation

 

To process EPO, student must do the following:

  • Pay the EPO fee
  • Submit passport; and
  • Return KITAS Card

 

IMPORTANT!

Student is advised to inform the Departure Date to UPH International Office and should NOT book/purchase the flight ticket before the EPO is issuedThe EPO process takes 2-3 working days, and student must leave Indonesia within 7 days.

 

 

VISA ADDITIONAL INFORMATION 

 

Student Visa. (code: 316)

Compulsory to be processed for foreign student studying at UPH. Application process will initially take place at the Immigration Office in Indonesia and student must travel overseas to collect the visa (VITAS) and pay the collection fee at the Indonesian Embassy (KBRI). Student Visa comprise of VITAS - Visa Ijin Tinggal Terbatas (Sticker Visa obtained at the Embassy) and KITAS - Kartu Ijin Tinggal Terbatas (Limited Stay Permit Card/Paper issued by the Immigration after Biometric is done).

  • VALIDITY: 6 months, 1 year or 2 years. Renewable for up to maximum 4 times.
  • PROCESSING FEE: +/- IDR 7,000,000 (include with Study Permit and KITAS package fee)***
  • COLLECTION FEE: +/- IDR 1,500,000 (for 1 year visa) or +/- IDR 3,000,000 (for 2 years visa)


MERP (Multiple Re-Entry Permit).

As of January 2017, MERP is already integrated in the E-KITAS process. As soon as the E-KITAS is issued, the MERP is already included. 

  • VALIDITY: same as VITAS (1 year or 2 years) depending on the granted visa period.
  • PROCESS DURATION: same as KITAS process

 

KITAS (Limited Stay Permit)

KITAS is used to be a single entry stay permit card, which is granted to visitors who come to Indonesia with the purpose of study, research, business, sports and social activity, etc. There are two types of KITAS which is used for either work OR study purpose. Study KITAS cannot be used for work and vice versa.

As of January 2017, the Immigration no longer issue the KITAS card, instead they issue an E-KITAS in paper (with Barcode) and it is now include a Multiple Exit Re-Entry. The KITAS process requires Passport and Biometric (fingerprint & photograph) and short interview during the visit to the Immigration.

If the E-KITAS paper is lost or damaged, student may request the agent/Immigration to re-print the E-KITAS paper with no charge. 

  • VALIDITY: 6 months, 1 year or 2 years (KITAS validity replaces the VITAS expiration date)
  • PROCESS DURATION: 3-7 working days

 

Exit Permit Only (EPO). 

MUST be processed at the end of study / dismissed from faculty / resignation from the University. Requires passport and KITAS to be returned to the Immigration through International Office. 

  • VALIDITY: 7 days (must leave Indonesia within 7 days after EPO is issued)
  • PROCESS DURATION: 2-3 working days.
  • PROCESSING FEE: +/- IDR 500,000***



KITAS RENEWAL.

You need to contact International Office to get the Sponsor Letter for renewing your KITAS. Fill out the Application Form for Student Visa and Permit according to your categories (full-time international / study abroad / exchange OR ITC student) and then submit to the form along with the required documents to International Office (Building A, 5th Floor).The sponsor letter is free of charge and takes 1 (one) working day to process.

 

***These fees are average price charges by visa agents/broker (3rd party), and varies from one agent to another. 



Indonesian Embassy in your country

Locate the Indonesian Embassies / Consulate in your country
To support the study process of all non-Indonesian nationality, students are required to apply for a student visa prior to their arrival into Indonesia. UPH Office of International Affairs provides the assistant that support the permit application process.