Exchange and Study Abroad Program - Inbound
EXCHANGE
Student Exchange Program (SEP) offers student the opportunity to study overseas at Partner University for up to two semesters and receive tuition waiver at Partner University. UPH is a private university situated in the exciting Lippo Village neighborhood populated with over 1,5 million people. Meet people around the world and get a chance to travel to South East Asia region, enrich your knowledge and experience the multicultural environment.
 
We are open to receive student from partner university through Exchange Program, or from non-partner through Study Abroad program. To check our list of partner university, click HERE.
 
To view the "Exchange & Study Abroad Guide"(Inbound) PDF in your web browser click here.
 

All inbound exchange student shall comply to the university procedure and fulfill the following requirement before applying:

1. Student must complete at least 1 year at their Home University.
2. For Non-native English Speaker, student must submit TOEFL / IELTS with minimum score of 550 (for TOEFL PBT) or no less than 6.0 (for IELTS).
3. Submit Academic Records (or Transcript) 

 
Our academic year comprised of 3 semesters (Odd, Even, and Short semester). Odd semester (semester 1) starts from August to December, Even semester (semester 2) starts from January to May, and Short semester starts from May to July. One semester (term) length is 16 weeks with 2 weeks break at the end of each semester, except for Christmas break student will have approximately 3 weeks holiday.
 
Exchange / Study Abroad / Dual Degree students may only attend UPH during the Odd and/or Even Semester. International students may enroll for 1 semester and up to 2 semesters as a full-time "non-degree" student, with the maximum of 20 credit points at each semester. (20 credit points / sks = about 5-6 courses).
 
To view UPH international program offered in English for international/exchange students, click here.
 
 

Even

2016 / 2017

Short *

2016 / 2017

Odd

2017 / 2018

Even

2017/2018

Study Period

5 January - 28 April 2017

15 May – 28 July 2017

21 August – 13 December 2017

4 January – 2 May 2018

Add / Drop Period

5 – 11 January 2017

15 – 19 May 2017

21 – 25 August 2017

4 – 10 January 2018

Nomination Deadline

   

April 10, 2017

September 6, 2017

Application Deadline

September 12, 2016

extended until:

October 24, 2016

 

April 25, 2017

September 20, 2017

Visa Payment Deadline

September 19, 2016

extended until:

October 28, 2016

 

May 15, 2017

October 9, 2017

Orientation (for Exchange Students) & Expected Arrival Dates

Arrival:

December 12-15, 2016

 

Orientation:

January 4, 2016 (flexible dates)

 

Arrival:

August 11, 2017

 

 

Orientation:

August 14-16, 2017

Arrival:

December 15, 2017 /

January 2, 2018

 

Orientation:

January 3, 2018

Final Exam Dates

April 21 - 28, 2017

July 24 – 28, 2017

December 7 – 13, 2017

April 25 – May 2, 2018

Break Dates

New Year:

January 1

 

Chinese New Year: January 28

 

Nyepi: March 28

 

Good Friday Holiday: April 14

 

Isra Mi’raj of Prophet Mohammad:

April 24

International Labor Day: May 1

 

Vesak Day: May 11

 

Ascension Day of Jesus Christ:

May 25

 

Pancasila Day: June 1

 

Idul Fitri 1438H: June 25-26

 

University Idul Fitri Break:

June 23-30

Independence Day: August 17

 

Idul Adha 1438H: September 1

 

Islamic New Year’s Day 1439H: September 21

 

Birthday of Prophet Mohammad:

December 1

 

University Christmas Break (tentative): December 25, 2017 – January 2, 2018

New Year:

January 1

 

Chinese New Year: January 16

 

Seclusion Day:

March 17

 

Good Friday:

March 30

 

Isra Mi’raj of Prophet Mohammad:

April 13

*Short Semester is not open for inbound exchange students / study abroad. 

 

STEPS

PROCESS

ACTIVITIES

1

Nomination

International Student applying for exchange program must be nominated by the Home University International Office. Exchange program is based on agreement between two institutions, so make sure your Home Institution does have an exchange agreement with us. Otherwise, you will have to apply as study abroad student (regular tuition fee will apply). Check list of UPH Partners here .

 

Exchange / Program Coordinator / International Office representative should nominate their student by filling up the Exchange Student Nomination Form and send it back to us by email. 

2

Documents Submission

Exchange Application

Complete the Application Form for Inbound Program  and submit the following documents to UPH International Office (IO) via email at the earliest before the Application Deadline:

  1. Copy of Official Academic Transcript / Academic Records
  2. Scanned Passport of front page ID in COLOR  (with minimum passport validity of 18 months)
  3. Recommendation Letter from home institution/professors
  4. Copy of IELTS / TOEFL result (only required for non-native English speaker)
  5. Recent Photograph with RED background (Photo ID)

 

Study Permit & Student Visa Application

Starting January 2016, all international students (with foreign nationality) must enter Indonesia with Study Permit and Student Visa (VITAS - Visa Ijin Tinggal Terbatas). 

 

Submit the following documents to UPH International Office (via e-mail) before the Application Deadline date. Student must inform the preferred country/location of Indonesian Embassy overseas for collecting the visa:

  1. Application Form for Student Visa and Permit
  2. Recent Photograph with RED background with size of 3cm x 4cm
  3. Medical Statement (issued by local doctor/hospital)
  4. Statement Letter 
  5. Financial Statement
  6. Copy of Bank Statement / Bank Records (with minimum balance of USD 1,500 or equivalent, in English Translation). - NEW Regulation from the Immigration as of 28 November 2016.

3

Application Review

&

Selecting Courses

Upon receiving your nomination and application, we will request the course list and description to the faculty you are applying. 

(NOTE: Class schedule may not be ready by then, and courses provided may be subject to change according to the availability. Student is recommended to select extra courses more than required, for back-up/alternative purpose)

 

The earliest screening process will be made 3-4 months prior to the beginning of a new semester. Your application will be reviewed by the related Faculty/Department based on your academic performance/records.

 

4

Acceptance

If your application is accepted, the Faculty will issue the Acceptance Letter and you will be notified by International Office via email with your Acceptance Letter attached.

5

Payment for Student Visa (KITAS)

Upon receiving the Acceptance Confirmation via email, student must pay the student visa handling fee for the KITAS process that takes place in Indonesia, Jakarta through a third party agent. 

 

The details for visa process and procedure will be explained further in the Student Visa and Permit  section (see the table, point number 3 to 9).

 

Visa and permit handling fee / agent service fee for KITAS (in Indonesia) must be paid in advance via bank transfer.

Since the process for getting the Study Permit and Telex (Visa Approval) may take from 6 up to 8 weeks, therefore we advise you to pay the visa payment as early as possible after receiving the Acceptance Letter from UPH. The amount and payment details will be notified to students via email.

 

IMPORTANT!

Your visa will only be processed after your payments been verified. Thus, student must submit the bank's receipt / proof of payment (via email) for verification purpose.

6

Collect Visa & Payment (VITAS)

After going through a long process at the Ministry of Higher Education (Study Permit), BPKLN approval and the Immigration, a Telex (visa approval) will be issued and we will send you the copy telex via email.

 

We suggest that student contact the Embassy directly to make appointment or discuss the procedure for collecting the visa (VITAS).

 

Student must bring the passport, copy of telex, then fill up a form and pay the VITAS fee. The process for collecting the visa takes approximately 2 to 3 working days depending on the embassy.

 

NOTE:Visa collection fee for 12 months VITAS is USD 105 / USD 180 for 24 months VITAS. 

7

Schedule Your Arrival (Ticket Booking)

Upon receiving VITAS (Sticker Visa) on your passport, student may to purchase the flight ticket and plan for departure.

 

IMPORTANT!

  • Make sure you arrive within the expected date of arrival or a few days before the orientation. 
  • The point of entry and exit must be the same. Should you plan to enter via Soekarno Hatta International Airport (Jakarta), then you must later depart from the same airport / location as well.

8

Courses Confirmation

To ensure a smooth process of enrollment, student is required to submit the Course Registration Form  filled with the pre-approved courses by your home university 2-3 weeks before arrival.

9

Arrival in Indonesia

UPH International Office provides assistance (Airport Pick-up & Find an Accommodation) to international students upon request.

 

Should you wish to request an Airport Pick-up & assistance in finding an Accommodation please click HERE and complete an online survey.

 

Once you arrived in Indonesia, you are required to report to the Immigration by submitting your passport via UPH International Office. The immigration will hold your passport for about 1-2 weeks in order to process your E-KITAS (Kartu Ijin Tinggal Terbatas Elektronik).

 

IMPORTANT!

  • Pick-up service is usually available only on weekdays and within our office hour (7am to 4pm).
  • Report to the Immigration must be done within 30 days upon arrival. Late report to the Immigration will result in overstay penalty of Rp. 300,000.-/late day.

11

Visit the Immigration (E-KITAS Biometric)

Within 1-2 weeks, student will be notified to visit the Immigration Office in Tangerang to do E-KITAS Biometric (photograph and fingerprint taken). 

 

ADDRESS OF IMMIGRATION OFFICE IN TANGERANG:

Jl. Taman Makam Pahlawan Taruna No.10, Kec. Tangerang, Kota Tangerang, Banten 15118

Phone: 021-5579 0871

12

E-KITAS Issuance

In about 1 week later, the Immigration will issue an E-KITAS (Electronic Limited Stay Permit) & Limited Stay Permit Stamp on your passport.

 

Make sure you bring your E-KITAS with you at all times for identification. Should you lose the E-KITAS paper, please contact UPH International Office to re-print your E-KITAS.

13

Departure

Upon completion of study and prior to leave Indonesia, student must process the Exit Permit called EPO. The process for EPO takes 3-4 working days, and student must leave the country within 7 days after the EPO is issued.

 

IMPORTANT!

Student must inform UPH International Office of the Departure Date at least 1 week before departure.  

 
 
ALL OF THE ABOVE FORMS ARE AVAILABLE FOR DOWNLOAD HERE.
 
 
STUDY ABROAD / VISITING STUDENTS
Students from any university that does not have partnership or cooperations with UPH who is interested to do a semester abroad at UPH may attend as a visiting students / study abroad student, in which regular tuition fee (Semester + Credit Fee) will apply and student will only obtain a transcript required to transfer the earned credit to their home university.
Prior to application, student should consult with their home university for the coursework selection and equivalencies at UPH. 
 
For more information on the UPH Tuition Fee, click here.
 

Please check your eligibility before applying:

1. Student have already studied for 1 (one) academic year at their home university.
2. If english if not your primary language, student must submit TOEFL / IELTS with minimum score of 550 (for TOEFL PBT) or no less than 6.0 (for IELTS).
3. Submit Academic Records (or Transcript) 

 
Our academic year comprised of 3 semesters (Odd, Even, and Short semester). Odd semester (semester 1) starts from August to December, Even semester (semester 2) starts from January to May, and Short semester starts from May to July. One semester (term) length is 16 weeks with 2 weeks break at the end of each semester, except for Christmas break student will have approximately 3 weeks holiday.
 
Exchange / Study Abroad / Dual Degree students can only attend UPH at the Odd or Even Semester. International students may enroll for 1 semester and up to 2 semesters as a full-time "non-degree" student, with the maximum of 20 credit points at each semester. (20 credit points / sks = about 5-6 courses).
 
To view UPH international program offered in English for international/exchange students, click here.
 
 
 

Even

2016 / 2017

Short *

2016 / 2017

Odd

2017 / 2018

Even

2017/2018

Study Period

5 January - 28 April 2017

15 May – 28 July 2017

21 August – 13 December 2017

4 January – 2 May 2018

Add / Drop Period

5 – 11 January 2017

15 – 19 May 2017

21 – 25 August 2017

4 – 10 January 2018

Nomination Deadline

   

April 10, 2017

September 6, 2017

Application Deadline

September 12, 2016

extended until:

October 24, 2016

 

April 25, 2017

September 20, 2017

Tuition & Visa Payment Deadline

September 19, 2016

extended until:

October 28, 2016

 

May 15, 2017

October 9, 2017

Orientation (for Exchange Students) & Expected Arrival Dates

Arrival:

December 12-15, 2016

Orientation:

January 4, 2016 (flexible dates)

 

Arrival:

August 11, 2017

Orientation:

August 14-16, 2017

Arrival:

December 15, 2017 /

January 2, 2018

Orientation:

January 3, 2018

Final Exam Dates

April 21 - 28, 2017

July 24 – 28, 2017

December 7 – 13, 2017

April 25 – May 2, 2018

Break Dates

New Year:

January 1

 

Chinese New Year: January 28

 

Nyepi: March 28

 

Good Friday Holiday: April 14

 

Isra Mi’raj of Prophet Mohammad:

April 24

International Labor Day: May 1

 

Vesak Day: May 11

 

Ascension Day of Jesus Christ:

May 25

 

Pancasila Day: June 1

 

Idul Fitri 1438H: June 25-26

 

University Idul Fitri Break:

June 23-30

Independence Day: August 17

 

Idul Adha 1438H: September 1

 

Islamic New Year’s Day 1439H: September 21

 

Birthday of Prophet Mohammad:

December 1

 

University Christmas Break (tentative): December 25, 2017 – January 2, 2018

New Year:

January 1

 

Chinese New Year: January 16

 

Seclusion Day:

March 17

 

Good Friday:

March 30

 

Isra Mi’raj of Prophet Mohammad:

April 13

 
*Short Semester is not open for inbound exchange students / study abroad. 
Note: Arrival & Orientation dates are flexible. If these dates are conflicted with your academic calendar, please kindly contact us.
 

STEPS

PROCESS

ACTIVITIES

1

Documents

Submission

Study Abroad Application

Complete the Application Form for Inbound Program and submit the following documents to UPH International Office (IO) via email at the earliest before the Application Deadline:

  1. Copy of Official Academic Transcript / Academic Records
  2. Scanned Passport of front page ID in COLOR (with minimum passport validity of 18 months)
  3. Recommendation Letter from home institution/professors
  4. Copy of IELTS / TOEFL result (only required for non-native English speaker)
  5. Recent Photograph with RED background (Photo ID)

 

Study Permit & Student Visa Application

Starting January 2016, all international students (with foreign nationality) must enter Indonesia with Study Permit and Student Visa (VITAS - Visa Ijin Tinggal Terbatas). 

 

Submit the following documents to UPH International Office (via e-mail) before the Application Deadline date. Student must inform the preferred country/location of Indonesian Embassy overseas for collecting the visa:

  1. Application Form for Student Visa and Permit
  2. Recent Photograph with RED background
  3. Medical Statement (issued by local doctor/hospital)
  4. Statement Letter 
  5. Financial Statement
  6. Copy of Bank Statement / Bank Records (with minimum balance of USD 1,500 or equivalent, in English Translation). - NEW Regulation from the Immigration as of 28 November 2016.

2

Review

&

Selecting Courses

Upon receiving your application, we will request the course list and description to the faculty you are applying. 

(NOTE: Class schedule may not be ready by then, and courses provided may be subject to change according to the availability. Student is recommended to select extra courses more than required, for back-up/alternative purpose )

 

The earliest screening process will be made 3-4 months prior to the beginning of a new semester. Your application will be evaluated and reviewed by the related Faculty/Department based on your academic performance/records.

3

Acceptance

If your application is accepted, you will receive an email from UPH International Office with attachment of Acceptance Letter (issued by the Faculty)and an Offering Letter (issued by Admission) with an amount you need to pay for the Tuition (for the Credit Points).

4

Payment for

Tuition & KITAS (Student Visa)

Upon receiving the Acceptance Confirmation via email, student must pay the Tuition Fee and the  visa handling fee for the KITAS process, which will take place at the Immigration Office in Indonesia, Jakarta through a third party visa agent. 

 

The details for visa process and procedure will be explained further in the Student Visa and Permit section (see the table, point number 3 to 9).

Visa and permit handling fee / agent service fee for KITAS (in Indonesia) must be paid in advance via bank transfer.

 

Since the process for getting the Study Permit and Telex (Visa Approval) may take from 6 up to 8 weeks, therefore we advise you to pay the visa payment as early as possible before the Tuition/Visa Payment Deadline. The amount and payment details for the KITAS will be notified via email.

 

IMPORTANT!

Your visa will only be processed after your payments been verified. Thus, student must submit the bank's receipt / proof of payment (via email) for verification purpose.

 

5

Collect Visa &

Payment (VITAS)

After going through a long process at the Ministry of Higher Education (Study Permit), BPKLN approval and the Immigration, a Telex (visa approval) will be issued and we will send you the copy telex via email.

 

We suggest that student contact the Embassy directly to make appointment or discuss the procedure for collecting the visa (VITAS).

 

Student must bring the passport, copy of telex, then fill up a form and pay the VITAS fee. The process for collecting the visa takes approximately 2 to 3 working days depending on the embassy.

 

NOTE: Visa collection fee for 12 months VITAS is USD 105 / USD 180 for 24 months VITAS. 

6

Schedule

Your Arrival 

(Ticket Booking)

Upon receiving VITAS (Sticker Visa) on your passport, student may to purchase the flight ticket and plan for departure.

 

IMPORTANT!

  • Make sure you arrive within the expected date of arrival or a few days before the orientation. 
  • The point of entry and exit must be the same. Should you plan to enter via Soekarno Hatta International Airport (Jakarta), then you must later depart from the same airport / location as well.

7

Courses

Confirmation

To ensure a smooth process of enrollment, student is required to submit the Course Registration Form filled with the pre-approved courses by your home university 2-3 weeks before arrival.

8

Arrival

in Indonesia

Once you arrived in Indonesia, you are required to report to the Immigration by submitting your passport via UPH International Office. The immigration will hold your passport for about 1-2 weeks in order to process your E-KITAS (Kartu Ijin Tinggal Terbatas Elektronik).

 

IMPORTANT!

  • Pick-up service is usually available only on weekdays and within our office hour (7am to 4pm).
  • Report to the Immigration must be done within 30 days upon arrival. Late report to the Immigration will result in overstay penalty of Rp. 300,000.-/late day.

9

Visit

the Immigration

(E-KITAS Biometric)

Within 1-2 weeks, student will be notified to visit the Immigration Office in Tangerang to do E-KITAS Biometric (photograph and fingerprint taken). 

 

ADDRESS OF IMMIGRATION OFFICE IN TANGERANG:

Jl. Taman Makam Pahlawan Taruna No.10, Kec. Tangerang, Kota Tangerang, Banten 15118

Phone: 021-5579 0871

10

E-KITAS

Issuance

In about 1 week later, the Immigration will issue an E-KITAS (Electronic Limited Stay Permit) & Limited Stay Permit Stamp on your passport.

 

Make sure you bring your E-KITAS with you at all times for identification. Should you lose the E-KITAS paper, please contact UPH International Office to re-print your E-KITAS.

11

Departure

Upon completion of study and prior to leave Indonesia, student must process the Exit Permit called EPO. The process for EPO takes 3-4 working days, and student must leave the country within 7 days after the EPO is issued.

 

IMPORTANT!

Student must inform UPH International Office of the Departure Date at least 1 week before departure.