Exchange and Study Abroad Program - Inbound
EXCHANGE
Student Exchange Program (SEP) offers student the opportunity to study overseas at Partner University for up to two semesters and receive tuition waiver at Partner University. UPH is a private university situated in the exciting Lippo Village neighborhood populated with over 1,5 million people. Meet people around the world and get a chance to travel to South East Asia region, enrich your knowledge and experience the multicultural environment.
 
We are open to receive student from partner university through Exchange Program, or from non-partner through Study Abroad program. To check our list of partner university, click HERE.
 
To view the "Exchange & Study Abroad Guide"(Inbound) PDF in your web browser click here.
 
 
 

All inbound exchange student shall comply to the university procedure and fulfill the following requirement before applying:

1. Student must complete at least 1 year at their Home University.
2. For Non-native English Speaker, student must submit TOEFL / IELTS with minimum score of 550 (for TOEFL PBT) or no less than 6.0 (for IELTS).
3. Submit Academic Records (or Transcript) 

 
Our academic year comprised of 3 semesters (Odd, Even, and Short semester). Odd semester (semester 1) starts from August to December, Even semester (semester 2) starts from January to May, and Short semester starts from May to July. One semester (term) length is 16 weeks with 2 weeks break at the end of each semester, except for Christmas break student will have approximately 3 weeks holiday.
 
Exchange / Study Abroad / Dual Degree students may only attend UPH during the Odd and/or Even Semester. International students may enroll for 1 semester and up to 2 semesters as a full-time "non-degree" student, with the maximum of 20 credit points at each semester. (20 credit points / sks = about 5-6 courses).
 
To view UPH international program offered in English for international/exchange students, click here.
 
To view UPH Course List 2018-2019 (without courses from Law & Faculty of Education), click here.
 
 
 

Even

2017 / 2018

Odd

2018 / 2019

Even

2018 / 2019

Study Period

4 January – 2 May 2018

20 August – 12 December 2018

3 January – 2 May 2019

Add / Drop Period

4 – 10 January 2018

20 – 24 August 2018

3 – 9 January 2019

Nomination Deadline

September 6, 2017

April 10, 2018

September 6, 2018

Application Deadline

September 20, 2017

April 25, 2018

September 20, 2018

Visa Payment Deadline

October 9, 2017

May 14, 2018

October 9, 2018

Orientation (for Exchange Students) & Expected Arrival Dates

Arrival:

December 15, 2017 /

January 2, 2018

Orientation:

January 3, 2018

Arrival:

August 1, 2018

Orientation:

August 13-15, 2018

Arrival:

December 17, 2017 /

January 2, 2019

Orientation:

January 3 - 5, 2019

Final Exam Dates

April 25 – May 2, 2018

December 6 – 12, 2018

April 25 – May 2, 2019

Break Dates

New Year:

January 1

 

Chinese New Year: January 16

 

Seclusion Day:

March 17

 

Good Friday:

March 30

 

Isra Mi’raj of Prophet Mohammad:

April 13

Independence Day: August 17

 

Idul Adha 1439H: August 22

 

Islamic New Year’s Day 1440H: September 11

 

Birthday of Prophet Mohammad:

November 20

 

University Christmas Break (for Students):

December 13, 2018 – January 2, 2019

 

University Christmas Break (for Staff):

December 24, 2018 – January 2, 2019

 

New Year:

January 1

 

Chinese New Year: February 5

 

Seclusion Day:

March 7

 

Isra Mi’raj of Prophet Mohammad:

April 3

 

Good Friday:

April 19

 

International Labour Day:

May 1

 
 

STEPS

PROCESS

ACTIVITIES

1

Nomination

International Student applying for exchange program must be nominated by the Home University International Office.

 

Exchange program is based on agreement between two institutions, so make sure your Home Institution does have an exchange agreement with us. Otherwise, you will have to apply as study abroad student (regular tuition fee will apply). Check list of UPH Partners here.

 

Exchange / Program Coordinator / International Office representative should nominate their student by filling up the Exchange Student Nomination Form.

2

Documents Submission

Complete the Application Form for Inbound Program and Application Form for Student Visa and Permit then submit the following required documents to international@uph.edu at the earliest before the Application Deadline:

  1. Copy of Official Academic Transcript / Academic Records
  2. Scanned Passport of front page ID in COLOR  (with minimum passport validity of 18 months)
  3. Recommendation Letter from home institution/professors
  4. Copy of IELTS / TOEFL result (only required for non-native English speaker)
  5. Recent Photograph with RED background (Photo ID)
  6. Medical Statement (issued by local doctor/hospital)
  7. Statement Letter 
  8. Financial Statement
  9. Copy of Bank Statement / Bank Records (with minimum balance of USD 1,500 or equivalent, in English Translation)

3

Application Review

&

Selecting Courses

Upon receiving your nomination and application, we will request the course list and description to the faculty you are applying. 

 

To view the temporary elective courses of 2018, click here.

 

(NOTE: Class schedule may not be ready by then, and courses provided may be subject to change according to the availability. Student is recommended to select extra courses more than required, for back-up/alternative purpose)

 

Your application will be reviewed by the related Faculty/Department based on your academic performance/records.

 

4

Acceptance

If your application is accepted, the Faculty will issue the Acceptance Letter and you will be notified by International Office via email with your Acceptance Letter attached.

5

Payment for Student Visa (KITAS)

Upon receiving the Acceptance Confirmation via email, student must pay the student visa handling fee for the KITAS process that takes place in Indonesia, Jakarta through a third party agent. 

 

The details for visa process and procedure will be explained further in the Student Visa and Permit section (see the table, point number 3 to 9).

 

Visa and permit handling fee / agent service fee for KITAS (in Indonesia) must be paid in advance via bank transfer.

Since the process for getting the Study Permit and Telex (Visa Approval) may take from 6 up to 8 weeks, therefore we advise you to pay the visa payment as early as possible after receiving the Acceptance Letter from UPH. The amount and payment details will be notified to students via email.

 

IMPORTANT!

Your visa will only be processed after your payments been verified. Thus, student must submit the bank's receipt / proof of payment (via email) for verification purpose.

6

Collect Visa & Payment (VITAS)

After going through a long process at the Ministry of Higher Education (Study Permit), BPKLN approval and the Immigration, a Telex (visa approval) will be issued and we will send you the copy telex via email.

 

We suggest that student contact the Embassy directly to make appointment or discuss the procedure for collecting the visa (VITAS).

 

Student must bring the passport, copy of telex, then fill up a form and pay the VITAS fee. The process for collecting the visa takes approximately 2 to 3 working days depending on the embassy.

 

NOTE:Visa collection fee for 12 months VITAS is USD 105 / USD 180 for 24 months VITAS. 

7

Schedule Your Arrival (Ticket Booking)

Upon receiving VITAS (Sticker Visa) on your passport, student may to purchase the flight ticket and plan for departure.

IMPORTANT!

  • Make sure you arrive within the expected date of arrival or a few days before the orientation. 
  • The point of entry and exit must be the same. Should you plan to enter via Soekarno Hatta International Airport (Jakarta), then you must later depart from the same airport / location as well.

8

Courses Confirmation

To ensure a smooth process of enrollment, student is required to submit the Course Registration Form filled with the pre-approved courses by your home university 2-3 weeks before arrival.

9

Arrival in Indonesia

UPH International Office provides assistance (Airport Pick-up & Find an Accommodation) to international students upon request. 

 

Should you wish to request an Airport Pick-up & assistance in finding an Accommodation please click HERE and complete an online survey.

 

Once you arrived in Indonesia, you are required to report to the Immigration by submitting your passport via UPH International Office. The immigration will hold your passport for about 1-2 weeks in order to process your E-KITAS (Kartu Ijin Tinggal Terbatas Elektronik).

 

IMPORTANT!

  • Pick-up service is usually available only on weekdays and within our office hour (7am to 4pm).
  • Report to the Immigration must be done within 30 days upon arrival. Late report to the Immigration will result in overstay penalty of Rp. 300,000.-/late day.

11

Visit the Immigration (E-KITAS Biometric)

Within 1-2 weeks, student will be notified to visit the Immigration Office in Tangerang to do E-KITAS Biometric (photograph and fingerprint taken). 

 

ADDRESS OF IMMIGRATION OFFICE IN TANGERANG:

Jl. Taman Makam Pahlawan Taruna No.10, Kec. Tangerang, Kota Tangerang, Banten 15118

Phone: 021-5579 0871

12

E-KITAS Issuance

In about 1 week later, the Immigration will issue an E-KITAS (Electronic Limited Stay Permit) & Limited Stay Permit Stamp on your passport.

 

Make sure you bring your E-KITAS with you at all times for identification. Should you lose the E-KITAS paper, please contact UPH International Office to re-print your E-KITAS.

13

Departure

Upon completion of study and prior to leave Indonesia, student must process the Exit Permit called EPO.

 

The process for EPO takes 3-4 working days, and student must leave the country within 7 days after the EPO is issued.

 

IMPORTANT!

Student must inform UPH International Office of the Departure Date at least 1 week before departure.  

 
 
ALL OF THE ABOVE FORMS ARE AVAILABLE FOR DOWNLOAD HERE.
 
 
STUDY ABROAD / VISITING STUDENTS
Students from any university that does not have partnership or cooperations with UPH who is interested to do a semester abroad at UPH may attend as a visiting students / study abroad student, in which regular tuition fee (Semester + Credit Fee) will apply and student will only obtain a transcript required to transfer the earned credit to their home university.
Prior to application, student should consult with their home university for the coursework selection and equivalencies at UPH. 
 
For more information on the UPH Tuition Fee, click here.
 
The requirement and the application procedure of the Study Abroad are similar to the Exchange students, except for the part where study abroad student is required to pay the tuition fee after the Acceptance Letter from the faculty is issued.